The Dos and Don’ts of Hiring a Wedding Photographer and Videographer


Your wedding day is a celebration of love, commitment, and the beginning of a beautiful journey. Capturing these precious moments through photography and videography is a crucial aspect of ensuring that your memories last a lifetime.

Their importance extends far beyond simply documenting the events; they are storytellers who immortalize emotions, details, and the unique narrative of each wedding. To navigate the process successfully, here are some dos and don’ts to consider when hiring a wedding photographer and videographer.

Dos and Don'ts of Hiring Wedding Photographer
Dos and Don'ts of Hiring Wedding Photographer

The Dos of Hiring a Wedding Photographer and Videographer:

1. Start Early

Begin your search for a wedding photographer and videographer well in advance. Quality professionals are often booked months or even years ahead, especially during peak wedding seasons. Starting early gives you a better chance of securing the services of the professionals you desire.

2. Do Your Research

Take the time to research and review the portfolios of potential photographers and videographers. Look for a style that resonates with your vision and preferences. Check online reviews, ask for recommendations, and explore their social media profiles to get a comprehensive understanding of their work and reputation.

3. Set a Realistic Budget

Establish a clear and realistic budget for your wedding photography and videography. While it’s tempting to allocate a significant portion of your budget to these services, it’s important to strike a balance that allows you to invest in experienced professionals without compromising other essential elements of your wedding.

4. Meet in Person or Virtually 

Schedule in-person meetings or virtual consultations with potential photographers and videographers. Building a personal connection is crucial to ensure that you feel comfortable with them capturing intimate moments on your special day. Discuss your vision, ask questions, and assess their understanding of your preferences.

5. Ask for References

Request references from past clients to gain insights into the photographer’s or videographer’s professionalism, work ethic, and the overall experience they provide. Reading testimonials and speaking directly with previous couples can provide valuable information about the service you can expect.

6. Discuss Packages and Deliverables

Clearly understand the packages offered by photographers and videographers. Discuss the number of hours they will be present, the deliverables you will receive, and any additional costs for services such as photo albums, prints, or extended video coverage. Having a transparent agreement helps avoid misunderstandings later on.

7. Consider Experience and Expertise

Prioritize experience and expertise when selecting your wedding photographer and videographer. Seasoned professionals not only have the technical skills to capture stunning images but also possess the experience to navigate various scenarios that may arise during the wedding day.

8. Plan a Pre-Wedding Photoshoot

Consider scheduling a pre-wedding photoshoot with your chosen photographer. This serves as a trial run and allows you to become more comfortable in front of the camera. It also provides an opportunity for the photographer to understand your preferences and style, ensuring a smoother process on the wedding day.

Check out these two recent engagement sessions: Alex + Justin and Ezra + Jonathan

9. Discuss Editing Style

Communicate your preferences regarding the editing style of both photos and videos. Whether you prefer a more natural, documentary-style approach or a stylized and artistic edit, ensuring that the photographer and videographer understand your aesthetic vision is essential for achieving the desired outcome.

10. Have a Backup Plan

Always have a backup plan in case of unforeseen circumstances. Discuss contingencies for equipment failure, unexpected weather changes, or any other potential challenges that may arise on the wedding day. A professional photographer and videographer will be prepared for any situation just like our team when it rained all day on this wedding and we couldn’t do any of their portraits outdoor as planned which got published on the NY Times.

Dos and Don'ts of Hiring Wedding Photographer
Dos and Don'ts of Hiring Wedding Photographer
Dos and Don'ts of Hiring Wedding Photographer


The Don’ts of Hiring a Wedding Photographer and Videographer

1. Don’t Overlook Personality Fit

While technical skills are crucial, don’t overlook the importance of a good personality fit. Your photographer and videographer will be present during intimate moments, and it’s essential that their demeanor aligns with your comfort level. Choose professionals with whom you feel at ease and confident.

2. Don’t Neglect Contract Details

Avoid overlooking the details of the contract. Ensure that all terms, conditions, and expectations are clearly outlined in writing. This includes the agreed-upon deliverables, payment schedules, cancellation policies, and any other essential provisions. A well-drafted contract protects both parties and helps prevent misunderstandings.

3. Don’t Assume All-Inclusive Packages

Don’t assume that all services are included in a package. Clearly understand what is covered and if there are any additional costs for extra hours, travel, or special requests. Knowing the scope of the package helps you avoid unexpected expenses and ensures that your expectations align with the agreed-upon services.

4. Don’t Delay Booking

Avoid procrastination when it comes to booking your photographer and videographer. Once you find professionals whose work resonates with you and fits your budget, secure their services promptly. Waiting too long may result in disappointment if they become booked by other couples.

5. Don’t Micromanage Creativity

While it’s essential to communicate your preferences and vision, avoid micromanaging the creative process. Trust your photographer and videographer’s expertise and allow them the creative freedom to capture spontaneous and authentic moments. A balance of guidance and creative freedom often results in the best outcomes.

6. Don’t Rely Solely on Digital Portfolios

While online portfolios provide a convenient way to view a photographer’s or videographer’s work, don’t rely solely on digital images or videos. Request to see full wedding galleries and video samples to ensure consistency in quality throughout an entire event. This provides a more accurate representation of their capabilities.

7. Don’t Disregard Backup Equipment

Ensure that your chosen photographer and videographer have backup equipment on hand. Technical issues can arise unexpectedly, and having backup cameras, lenses, and other essential gear demonstrates the photographer’s or videographer’s professionalism and preparedness.

8. Don’t Disregard Venue Familiarity

While not mandatory, familiarity with your wedding venue can be advantageous. If your photographer or videographer has worked at the venue before, they may be more familiar with ideal shooting locations, lighting conditions, and potential challenges. However, if they haven’t, a site visit or early arrival on the wedding day can help them prepare.

9. Don’t Neglect Communication

Open and clear communication is essential throughout the planning process. Don’t hesitate to reach out to your photographer or videographer with any questions, concerns, or updates. Likewise, expect them to be proactive in communicating important details and timelines leading up to the wedding day.

10. Don’t Forget to Enjoy the Moment

Amidst the excitement and logistics of the wedding day, don’t forget to enjoy the moment. Trust that your chosen photographer and videographer are capturing the essence of the day. Allow yourself to be present, express genuine emotions, and relish in the joy of the celebration.

Wedding photographers and videographers are essential contributors to the celebration of love and commitment. Their work goes far beyond technical expertise; they are storytellers who preserve the emotions, details, and unique moments that make each wedding a one-of-a-kind experience. Investing in professional photography and videography ensures that the memories of your wedding day will be beautifully captured and cherished for generations to come.

Two Fourteen Photography is a Southern California based wedding and portrait photography and videography team. Ready to travel worldwide.

Interested in working with us? Contact us today!

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